Making risk management easier 1-800-928-1963
RISKworks rmCompliance
Insurance Certificate Tracking Made Easy
Why RISKWorks
Why EXIGIS?
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Integrations
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Manage 3rd Party Insurance Compliance and Track Certificates of Insurance Automatically

EXIGIS rmCompliance is a multifunctional web portal that allows companies to effortlessly manage and monitor all aspects of vendor compliance including incoming certificates of insurance. The solution's innovative framework incorporates robust monitoring and reporting functionalities to ensure that all of your company's 3rd party vendors remain compliant with any number of unique contractual or project requirements - throughout the duration of the service period.

"The Exigis Vendor Compliance tool has proven to be an effective and integral part of our client's risk management protocols. I have observed the capabilities of this tool and it is very intuitive and easy to use - but more importantly, the long term benefits for users will be more efficient use of risk management resources and more focus on developing longer term, successful vendor relationships." - Michael Yip, Aon Enterprise Risk Management

By automating time consuming administrative tasks, rmCompliance improves validation cycle times and reduces the potential for "unknown" 3rd party liabilities while adding process rigor, control and accountability. rmCompliance shifts the burden of evidencing compliance back to your vendors. With rmCompliance™, vendors' brokers verify the incoming certificates against actual insurance policy information, thereby ensuring improved accuracy and quality control.

Feature Highlights
  • Broker Neutral Solution
  • Performance Metrics Dashboards
  • Instant Validation
  • Supports Multiple Vendor/Contract Types
  • Automatic Email Alerts and Compliance Status Notifications
  • Benchmark Minimum Carrier Ratings - AMBest, S&P, Moody's, etc.
  • Supports Unlimited Number of Users, Certificates & Attachments
  • Customizable Approval Routing
  • Dynamic Reporting Capabilities
  • Robust Audit Trails
  • No Burden on IT Infrastructure
Sample Dashboard #1:
Overall Compliance



 
Benefits
  • Optimize Workflows
  • Reduce Time and Costs
  • Mitigate Liability
Sample Dashboard #2:
Compliance Trends

 Spotlight on Wakefern

"EXIGIS solution specialists worked closely with us to gather project requirements and understand our unique business needs," said Tish Daly, Insurance Manager for Wakefern. "I foresee EXIGIS' vendor compliance solution making a significant and positive impact on how we do business."

Solution Summary
Wakefern, the largest U.S. food retailer-owned cooperative, utilizes rmCompliance to substantially reduce the risk related to third-parties by automating each aspect of the vendor compliance process – from notification to follow up reminders to contract cancellation notifications. In addition, their procurement department is made aware in real-time reports of all requests, their status, and the risk associated with each vendor account.
EXIGIS provides a 360 view into the Procurement cycle.

ShopRite

Quick Facts

  • Over 11,000 vendors are on the system
  • Over 200 ShopRite stores facilitate vendor compliance through the EXIGIS system
  • Real-time reports track vendor compliance company-wide
Frequently Asked Questions
How can rmCompliance help me reduce the paper certificates I receive in the mail?
The rm.Vendor process begins with procurement registering a vendor. This ensures that the vendor is required to abide by the policies and procedures set forth by your organization. In order to conduct business with you, the following process must be followed: 1. Vendor submits his broker's email addresses into the portal 2. Broker (insurance provider) submits the coverage details for the vendor 3. Compliance check - the portal uses business intelligence to determine if the vendor is compliant with the standards set forth by your company. Procurement has the ability to make exceptions in the portal. Call today for a free demo (800) 928-1963
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How will rmCompliance provide me with a positive ROI?
EXIGIS' rmCompliance will bring control to tracking incoming certificates of insurance. The traditional approach makes it very difficult to validate a vendors compliance levels. With the help of EXIGIS, you can get real-time statistics with the click of a button to determine which of your vendors are compliant with your insurance standards, and which are not. Furthermore, the system will help you prevent non-compliant vendors from conducting business with you all while creating an automatic audit trail for transparency. Call today for a free demo (800) 928-1963
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How must does rmCompliance cost?
rmCompliance can be customized to fit your unique business needs and budget. Prices vary based on the number of users, the number of vendor types and more. For a commitment-free price quote, please call a solution specialist today. Call today for a free demo (800) 928-1963 or email sales@exigis.com
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How will I gain participation from all involved parties?
The EXIGIS rmCompliance platform is intuitive and easy to use. Your dedicated Account Manager will work with you to develop a communication and training plan from planning through execution. Furthermore, vendors will be required to use the system in order to conduct business with your company. Call today for a free demo (800) 928-1963
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Once I implement the solution, who will train the users?
Your dedicated Account Manager will work with you to develop a communication and training plan from planning through execution. EXIGIS often trains users via Webex, a tool that allows users to login and watch the trainer navigate on a screen. This proves useful for international clients with global users. Many training options are available. Online Assistance, FAQ's, and knowledge experts are all available for help. EXIGIS also creates click-by-click training videos for users that are posted on the portal. Dedicated technical support resources are also available. Call today for a free demo (800) 928-1963
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What is rmCompliance?
In this innovative approach, a Vendor's Insurance provider (broker, agent, carrier) verifies the coverage and terms that are in place for the vendor. These professionals have a fiduciary responsibility to assure the information is accurate. In addition they can be asked to provide an electronic copy of a Certificate of Insurance evidencing coverage. rmCompliance does the rest, comparing vendor insurance information against client insurance requirements and providing instant feedback. The system also provides email notification to all relevant parties, alerts, escalation routing, archiving, pre-configured & ad hoc reports and a complete audit trail. rmCompliance transfers the burden of validating insurance compliance away from the system user to the Vendor seeking to do business with the system user. rmCompliance will automate and reduce Risk Management activities around vendor compliance, improve compliance validation cycle times, eliminate errors, add rigor, control and accountability to your vendor relations. Call today for a free demo (800) 928-1963
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How do I get started?
It usually takes 4 - 5 weeks to have your solution ready. It all begins with a short consultation with our production team. We document your requirements and tailor the solution to meet your particular needs. Get started today! Call today for a free demo (800) 928-1963
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What are my branding options?
There are 3 branding options. 1) Standard- the EXIGIS logo will appear on the portal. Your logo will not be shown however we will have your company name on the portal. 2) Shared- Both the EXIGIS logo and your Company logo will appear on the portal. 3) Exclusive- Only your Company logo will appear on the portal. EXIGIS logos will be omitted from your portal. Call today for a free demo (800) 928-1963
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Can rmCompliance (Patent Pending) be customized to meet my company's unique requirements?
Yes! rmCompliance (Patent Pending) is fully customizable. Our production team will take your requirements and configure the system to meet your company's particular need(s). Call today for a free demo (800) 928-1963
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How do vendors use the rmCompliance application?
Vendors use the rmCompliance application to provide their insurance information to their clients or prospective clients. Call today for a free demo (800) 928-1963
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Can I create ad-hoc reports?
Yes! You can create automatic, real-time reports and dashboard displays using our online tools. Reports can be exported to Excel, CSV, PDF and other formats. Call today for a free demo (800) 928-1963
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How many vendors can the system support?
There is no minimum or maximum number of vendors the rmCompliance application support. Our solution is highly customizable and can support as many vendors as needed. Call today for a free demo (800) 928-1963
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How long does the compliance process take?
The rmCompliance application has streamline the compliance process so that it should take no more that 30 minutes from the start of processing for the process to be completed and the vendor notified of their request status. Call today for a free demo (800) 928-1963
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How do vendors check the status of a compliance request?
A vendor only has to logon to the rmCompliance application to view the status of any request s/he have made in the past. Call today for a free demo (800) 928-1963
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How often can I access rmCompliance to make a request?
You can access rmCompliance and make requests as often as your needs dictate. There are restrictions on how many requests a users can make. Call today for a free demo (800) 928-1963
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When is rmCompliance available?
The rmCompliance application is available 24 hours a day 7 days a week, so you are required to access the system at a specific time during the day. You work at the time that is best for you. Call today for a free demo (800) 928-1963
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What role does the broker play in rmCompliance?
Brokers provide the insurance details the vendors, who are their clients. Call today for a free demo (800) 928-1963
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Can a Vendor view another Vendor's request?
No! Vendors can only view the requests they entered. Call today for a free demo (800) 928-1963
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Can rmCompliance determine the compliance of a request?
Yes! The rmCompliance application can automatically determine the compliance of a request base on the compliance rules set within the system. Call today for a free demo (800) 928-1963
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Can I specify compliance rules within rmCompliance?
Yes! As the client, you have full control of the compliance rules rmCompliance use to determine the compliance of a request. Call today for a free demo (800) 928-1963
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What if a Vendor specifies the wrong broker as their insurance provider?
If a vendor specifies a broker that is incorrect, the vendor can logon to the rmCompliance application simple change their insurance providers' information. Call today for a free demo (800) 928-1963
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Does rmCompliance maintain a record of all requests?
Yes! All compliance requests entered using the rmCompliance application, are recorded and tracked throughout the processing lifecycle. A record of all transactions that took place for a request is permanently available on the rmCompliance application. Call today for a free demo (800) 928-1963
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Can I manage Vendors insurance documentation using rmCompliance?
Yes! All accompanying vendor insurance documentation is viewable within rmCompliance, so you no longer have the cost of maintaining and filing the insurance documentation for the vendors with whom you are doing business. Call today for a free demo (800) 928-1963
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How (often) do I access the system to request a cert?
You may request a certificate of insurance at any time from any where in the world using our web-based certificate issuing solution, rm.Certificates.
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Can my carrier be copied on the cert that is generated from the portal?
Yes, the system can be configured to send a PDF file version of the certificates to anyone you choose.
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Whose signature is on a certificate and how is it obtained?
The signature on the certificate of insurance is an electronic signature of the certificate producer(s) (typically your broker(s)). Our robust certificate issuing technology makes sure the correct signature(s) are displayed on your certificate. This means you may accurately evidence multiple lines of coverage across several brokers using one certificate of insurance!
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Can I request a Waiver of Subrogation using the EXIGIS rm.Certificates application?
Yes, you can request a waiver of subrogation to be included with your certificate of insurance.
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Can I specify additional language to be displayed on the certificate of insurance?
Yes, you can specify additional language to be displayed on your certificate of insurance.
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Who is EXIGIS?
EXIGIS is a privately owned and operated firm. It is not a subsidiary of any brokerage or insurance company. For more information, please visit our company webpage.
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